Academic Regulations

 CHAPTER III: ADMISSION, REGISTRATION, AND DEFERMENT OF STUDY

(A) Admission

Student selection and nomination for admission shall be processed through the General Directorate of Admissions, Evaluation, and Certificate Attestation at the Ministry of Higher Education and Scientific Research.

Admitted students must undergo and pass a medical examination to determine their physical fitness for the respective academic programs.

(B) Admission Beyond the First Year

Students from other higher education institutions may be admitted beyond the first academic year. Additionally, students may transfer from one college to another or between academic departments within the College, provided they satisfy the admission requirements of the target program.

(C) Registration

The Academic Calendar issued by the Academic Council shall specify the registration commencement and deadline dates. Student enrollment status shall be categorized as Regular, Repeating, or External. Registration must be completed at the start of each semester in accordance with the published Academic Calendar. External examinees must complete registration at least two weeks prior to the start of final examinations.

Registration procedure requires completing the official Registration Form according to the student’s academic status (Regular, Repeating, or External). The form shall be approved by the Registrar upon payment of the prescribed registration and tuition fees.

The student shall submit the completed form to the Registrar for inclusion in their academic file and to receive their Student ID card.

(D) Deferment of Study (Academic Freeze)

A registered student may submit a formal request to freeze their studies, accompanied by supporting documentation, to the College Administration within a period not exceeding four (4) weeks before the end of the academic period.

The decision shall be endorsed by the College Dean, while the authority to grant deferment rests with the Academic Affairs Secretary.

In exceptional cases, the Academic Council may consider deferment requests submitted after the designated deadline.

A student shall not be permitted to freeze their studies more than two (2) times throughout their entire duration of study.

First-year students are not permitted to defer their studies except under emergency and force majeure circumstances recommended by the College Academic Council.

Under all circumstances, a student may not cease attendance until receiving a formal written notice from the College Administration, approved by Academic Affairs, granting approval for the deferment.

The Council may allow a fully registered student who misses more than 25% of the semester classes due to an acceptable excuse to freeze the academic year. In such cases, no grades achieved during that semester prior to the freeze shall be retained.

External examinees or students taking supplementary/clearing examinations are not eligible for study deferment.

A student applying for deferment who absents themselves without receiving official approval and written notification shall forfeit their right to continue at the College and shall be dismissed. Such students retain the right to sit for examinations as external candidates with the subsequent cohort.

(E) Withdrawal (Resignation)

First-semester students may submit a formal resignation from the College after completing registration for the first semester.

Students in semesters other than the first may submit their resignation without being required to complete registration for that specific semester.

Students wishing to withdraw must complete the designated Withdrawal Form.

The Academic Affairs Secretary shall verify the reasons for withdrawal, review the student's academic standing, and submit a recommendation to the College Dean for final approval.

Upon approval, the resignation form of the withdrawn student shall be forwarded to the General Directorate of Admissions, Evaluation, and Certificate Attestation.

CHAPTER IV: EXAMINATIONS

(A) Guidelines for Academic Examiners

Examinations must comprehensively cover the approved course syllabus.

Course instructors/examiners must thoroughly review printed exam papers prior to administration to ensure they are free of errors and that all required tables, figures, and attachments are included.

Final grades and student answer scripts must be submitted to the Program Coordinator in a timely manner following the exam date, accompanied by performance observations and recommendations for grade approval. The College shall retain answer scripts for six (6) months following formal approval of results by the Academic Council.

(B) Administration of Examinations

The College Dean shall form an Examination Committee responsible for organizing and supervising all examination procedures.

Two examination cycles shall be conducted per academic level: the First Semester Final Examinations and the Second Semester Final Examinations.

Substitute (deferred) and Supplementary (resit) examinations shall be conducted three (3) weeks after the publication of the second-semester results.

(C) Academic Debarment (Exam Disqualification)

A student shall be disqualified from taking the final examination in any course if their unexcused absences exceed 25% of the total scheduled contact hours for that course, regardless of the underlying reason.

The Program Coordinator shall issue an official warning notice on the College bulletin board once a student's absences reach 15%.

The decision to debar a student from a course examination rests with the College Academic Council, based on the recommendation of the Program Coordinator and following verification by Academic Affairs. This decision shall be final.